Office Assistant, Stockholm – Part Time Position

Stockholm, Sweden Executive & Administrative Part-time
Cision employs the brightest, most passionate people in the tech industry. We’d love for you to join our growing team! We invest in our people through training and professional development while supporting you along the way—all so you can meet your career goals. To us, the most important measure of our success is yours.

A part-time Office Manager is required to support the Stockholm office, 3 days per week (hours to be agreed).  The Stockholm office currently employs 80 staff over 2 floors and is located in the central of Stockholm (Odenplan) in beautiful premises.  The most important requirement for this role is to provide the highest possible service both to our external visitors and internally to our colleagues. Whether you answer the phone, meet a visitor, or help a colleague, your sense of service is always excellent. You take active responsibility for the daily work in the reception and common areas in the office flows smoothly. 

Duties and responsibilities:

  • Managing the main Reception and Switchboard; 
  • Managing hotdesk+ for office/meeting rooms and actioning requests 
  • Overseeing deliveries, dealing with post, collect from the Post Office on weekly basis, arranging couriers, ordering taxis as and when required 
  • Home workers requirements (IT equipment and furniture), arrange courier deliveries to home addresses 
  • Support Finance Team, review and scan invoices, post agreements 
  • Order supplies, equipment, furniture for office 
  • Dealing with any travel requests 
  • Taking care of daily facilities, replenishing kitchens, supplies, printers, cleaning fridges, daily maintenance of coffee machine, meeting rooms, terrace on 8th floor, PPE supplies 
  • Liaising and overseeing of contractors – air conditioning, cooling + heating, plumbing, electrical, handyman jobs, cleaning, recycling, fire extinguishers and security – reporting issues to Newsec (in house building contact) 
  • Office health and safety, fire marshal, fire aid and training 
  • Overseeing setups for events, ordering for lunch events 
  • Overseeing online events for staff 

Essential Skills and Experience:

  • Previous office management experience (minimum 1 year) supporting a busy customer facing office 
  • High school diploma or similar 
  • Strong communication skills –written and verbal 
  • Basic knowledge in English and professional knowledge in Swedish
  • Highly organised – ability to manage multiple tasks 
  • Customer focused 

As a global leader in PR, marketing and social media management technology and intelligence, Cision helps brands and organizations to identify, connect and engage with customers and stakeholders to drive business results. PR Newswire, a network of over 1.1 billion influencers, in-depth monitoring, analytics and its Brandwatch and Falcon.io social media platforms headline a premier suite of solutions. Cision has offices in 24 countries throughout the Americas, EMEA and APAC. For more information about Cision's award-winning solutions, including its next-gen Cision Communications Cloud®, visit www.cision.com and follow @Cision on Twitter.
 
Cision is committed to fostering an inclusive environment where all employees can be their authentic selves and perform at their best. We believe diversity, equity, and inclusion is vital to driving our culture, sparking innovation and achieving long-term success. Cision is proud to have joined more than 600 companies in signing the CEO Action for Diversity & Inclusion™ pledge and named a “Top Diversity Employer” for 2021 by DiversityJobs.com.
 
Cision is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected statuses.
 
Please review our Global Candidate Data Privacy Statement to learn about Cision’s commitment to protecting personal data collected during the hiring process.