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Save Time by Automating These 5 PR Tasks

Thank goodness for smart people who have invented software and tools to help time-strapped business owners and marketers get more done without physically having to do it every time.

Automated PR Tasks

Here are a few of the rote tasks of public relations (and marketing too) that you can automate so you get back to focusing on your business.

1. Social media updates

Social Media - Automated PR

Look at my social streams and you might think I’m on Twitter, Google +, and LinkedIn all day. Not so. I use a social media dashboard that lets me schedule Tweets and updates in advance. So I spend maybe an hour each week finding articles to share, press releases to link to, and other updates to retweet. While I’m at it, I also find people to follow to grow my network.

2. Blogger outreach contacts

Blogger Outreach - Automated Tasks

Do you have so many spreadsheets with bloggers’ contact info that you spend more time digging for a contact than anything? Automated solutions can drastically cut down the time you spend hunting down a reporter’s details. The Vocus PR Suite has a database of 1.4 million journalists, bloggers, opportunities and influencers.

3. Analytics

Google Analytics - Last Touch Attribution

You need to know if your press release is sending traffic to your website, and how many people clicked the link from your mention on Forbes. Rather than logging into your Google Analytics platform every few days, set up a report to be generated each week.This allows you to assess your traffic and plan your next release.

4. Brand mentions on social

Brand Mentions - PR Automation

Part of PR is being proactive when someone talks about your brand (for better or worse) online. Automation can help you track your brand’s name through a social media platform to stay on top of what the buzz is so you can respond promptly. Here are some great examples of how brands like Southwest Airlines and Red Cross smartly dealt with what could have escalated into major brand embarrassment (and market loss).

 5. Brand mentions elsewhere

Social Media Mentions - Automated PR Tasks

You also want to know when a blog or publication mentions your brand. Automated solutions can track the name of your brand as well as your competitors, allowing you to stay on top of who’s covering them as well.

PR will always require a personal touch, and that’s why automation is so important. It allows you to reduce the time you spend on certain activities and focus on building those human connections that will result in good publicity for your brand.

Want to see how Vocus can make your PR more efficient? Take a demo of the Vocus PR Suite now!

Susan Payton is the President of Egg Marketing & Communications, where she helps her clients realize the benefits of social media, content marketing and blogging.

Image: Kevin Utting, webtreats, Gwyneth Anne Bronwynne, Rupert Ganzer, Jason Howie (Creative Commons)

About Susan Guillory

Susan Guillory is the president of Egg Marketing & Communications, a marketing firm specializing in content writing and social media management. She frequently blogs about small business and marketing on sites including Cision, Forbes, AllBusiness, Small Business Trends, The Marketing Eggspert Blog and Tweak Your Biz. Follow her on Twitter @eggmarketing.

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