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The 2024 State of the Media Report

Get actionable insight from 3,000+ journalists on what they truly want and need from PR teams.

How PR Analytics Drive Better Results and Bigger Budgets

In a rising trend that has only accelerated in the last, tumultuous few years, PR teams have been called on more and more to offer strategic counsel to the C-suite while providing services to other departments like human resources, investor relations and marketing. What’s more, company leaders expect PR professionals to handle these competing responsibilities with the resources they have at hand.

To succeed, powerful PR analytics tools have become a must-have asset for all PR and communications teams. With PR metrics becoming more closely aligned with marketing efforts to drive traffic and revenues, data and analytics can determine exactly who your target audience is, the best channels to target, and how your message is being received and acted upon. As the saying goes, knowledge is power.

PR analytics help you get more targeted

In PR, outreach is an essential function for gaining earned media. You want to get positive stories about your company or client into as many top-tier channels and industry trades as possible. But spamming journalists with mass emails is a waste of time and can quickly land you on the “ignore" or "block” lists. A recent survey shows that a quarter of journalists get between 50-100 pitches every week. While writing a killer pitch can improve your odds of garnering coverage, the reality is only a handful of journalists might cover one or two of these stories, if that. Knowing which media to target is essential.

For example, software giant Adobe used to send out pitches to around 3,000 outlets. However, after they analyzed their coverage, the company discovered that 65 percent of these outlets produced only one story about Adobe in the past year, while a group of about 500 outlets generated 75 percent of all quality coverage. Adobe now focuses on this smaller group of outlets because the shift to quality over quantity saves time, effort and money – and produces better end results.

Adobe’s approach reflects a growing trend, where companies are using data to re-engineer PR strategies and zero in on opportunities that drive customer action, not just coverage.

PR analytics help you understand behavior of your audiences

Now, analytics aren’t new. But in a world of 24/7 unencumbered access to global news and information, social platforms and online communities, the model for managing customer engagement and service is a far cry from years past – and PR role’s in that process is moving to center stage.

Technology has advanced so that it's possible to know and understand who saw earned media stories about your company or client. Software can create audience personas by accessing demographic, firmographic, household data, purchase intent and more. From there, readers can be tracked to see if they visited the corporate website — days or weeks later — and what they did next. You can also view the social amplification around your coverage and get a front row seat to ongoing conversations about your brand.

All of this leads to better intel on how audiences are experiencing your brand and how to convert them to buyers. Without the ability to follow audience behaviors, it isn't easy to know what worked, what didn't, how to improve, and where to invest more time and resources.

PR analytics help you justify budgets and campaign spend

Let’s be honest. When it comes to budget and resources, PR historically has not received as much love (and funding) as marketing and sales have. That dynamic hasn’t changed enough in the current economic environment with budgets facing more scrutiny as companies look to cut costs.

The struggle is real because quantifying the business impact of PR has been difficult, and now teams are expected to report on metrics that have eluded them in the past. The events of the last few years cast a spotlight on the need to look beyond traditional metrics, tie PR activities back to business outcomes and underscore the value PR has always brought to the table.  

For many, number of impressions, ad value equivalent (AVE), and share of voice remain the standard, while others have incorporated tracking of social engagement, search engine optimization (SEO) impact and brand sentiment. But company leaders expect more and want to see closer alignment to marketing and sales goals.

By tracking audience behavior, PR pros can use data to show tangible evidence that their outreach efforts led to traffic, shopping cart conversions, leads and ultimately sales — making it easier to hold on to and, better yet, expand the company’s investment in PR. 

Analytics help you pivot quickly and stay relevant

Analyzing trends and events can also pay off handsomely. By monitoring the media (mainstream and social) and podcasts, you can stay on top of the chatter around your company, brand, industry, competitors, and crises.

Understanding where conversations and sentiment are headed can allow an organization to work quickly to minimize or avoid costly missteps. Tracking current and historical trends can also allow proactive and strategic planning as you work to engage, serve, and bring greater value to customers.

Many PR and communications teams face the common challenge of needing to do more with less, show results, and justify their value. By embracing technology and analytics, they can work more efficiently, avoid pitfalls and, most importantly, show a return on investment by aligning their results to revenue or other key performance indicators. And the C-suite will increasingly know what we in the industry have always known and give long-overdue recognition of PR and marketing communications as an indispensable steward not only of the brand, but of the business.

Ready to embrace PR analytics software? Explore CisionOne, the all-in-one monitoring and insights platform for PR and corporate communications teams.